Small Business Consulting

trade show management system

 

This robust system is designed to track all aspects of Show Management and Trade Association Membership requirements. It's ease of use and flexibility can accommodate any size association and number of show sites and space types. The following highlights are some of the many standard features designed into the package.

Trade Association Memberships.

  • Members Information.

  • Dues generator with four different notices.

  • Member Reclassification Tracking.

  • Meeting Attendance and Notices.

  • Badge/Label Generator.

  • Officer and Committee Member Tracking.

  • Honorary Members.

  • Many useful reports including Member History.

    • Show Management.

  • User generated facilities and space.

  • Tracks any space a user can create - booths, tents, open areas by sq. ft., dock slips, etc.

  • Exhibitor Space can be placed "on hold".

  • Manufacturer Space Tracking.

  • Application tracking - sent, returned, approved, insurance approval, rules, etc.

  • Gratis, Credit and Refunds.

  • Double Entry Accounting with payment tracking by item sold.

  • Handles partial payments and split checks.

  • Exhibitors Brand Name Tracking with Exhibitors Catalogue by Brand Name for the public.

  • Badge Generator - full color badge with user selection, per show, of 2 colors or black print of name, company and number.

  • Manufacturer, Guest, Press and user generated badge types with their own number sequences.

  • Badge rules for tracking allotments by space.

  • Outstanding items tracking - many reports including Exhibitors Check in Sheets.

  • A load of reports to include: Amount Due, Sales Analysis, Square Footage Evaluation, Badge Allotment and Purchases Analysis, multiple Exhibitors Listings, etc.

  • Different Contracts for members and non members with generation of contract number.

  • Search for a person using any of up to 12 available names (Company Name, DBA, Alias, Name for Sign, Contract Name, Insured Name, Badge Name, etc.).

  • Track insurance policies and purchased through show insurance.

  • Parking and VIP Passes with free allotments by membership type.

  • Flexible and extensive mailing list generation with the ability to set issue flags for certain exhibitors for decision making.

  • Prospect tracking.

  • Ability to view all activity for any show for any member, exhibitor, or prospect from a single screen.

  • Lists for decorators and sign people.

  • Mailing labels.

  • Exhibitor retains data at master level to allow show purging of "no shows".

All systems can be customized to the clients individual needs as part of the package.  The version illustrated was specially tailored to the Boating Trades Industry. 

Existing data conversion is available for qualifying technology. Lifetime warranty on unaltered source code. Access to source code is also available. One year of free telephone training support up to 10 hours per month with a yearly contract available for additional training support. References available upon request.

Call or write to us today to see how this software can contribute to more profitable and better organized shows for your business.